11/24/2023 0 Comments Create drop downs in excel![]() ![]() You can create a drop-down list using an existing list and formula if you follow these steps: It's helpful if you want to reference some items in an existing list but not all. The OFFSET formula is the most common formula that you can use to execute a drop-down menu. ![]() Not every formula works in this case, but using a formula can create a more specific drop-down list. You can use a formula that returns a set of cells if you input the formula into the drop-down settings. This method uses Excel's OFFSET formula to create a drop-down list. Related: 25 Best Excel Tips To Optimize Your Use 3. For example, if your list is between cells A1 and A12, enter $A$1:$A$12.Īlternatively, you can select the button on the right side of the "Source" text box, which allows you to click and drag to select the source of your list.Ĭlick "OK," which indicates that you finished creating the drop-down, and it applies what you did to the cell you selected. Format it with dollar signs between each character to make a list static. In the text box labeled "Source," you can type in the range for the list of options you created. Each separate option should be in a separate cell.ĭecide where to enter the drop-down menu and highlight it by left-clicking it with your mouse. Somewhere in your sheet, type a list of the options you want in your drop-down menu. You can use this method by following these steps: You may also want to use this method if you have different sheets in one Excel document you're using for various purposes and you want the sheets to reference each other. If you use this method, you can change the source field in your list to change the drop-down menu throughout your sheet. This method can be helpful if you've formulated the list somewhere else in your drop-down or if your list is subject to change. You can use data from an existing list in your Excel sheet to create a drop-down list. Related: Basic Excel Formulas and How To Use Them 2. You can edit the drop-down by following the above steps until you're happy with it. Go to the cell and test the drop-down to make sure it includes all the options you want. Make sure to check the box labeled "In-cell drop-down" so that your drop-down list appears in the cell you selected.Ĭlick the "OK" button in the bottom right-hand corner of the dialog box, which indicates that you finished creating the drop-down, and it applies what you did to the cell you selected. Be sure to put a comma in between each option to indicate the separation between phrases. In the text box labeled "Source," you can enter the options you want to appear in the drop-down menu. In the "Settings" tab of the dialogue box, select the "List" option under the "Allow" drop-down. In the "Data" toolbar at the top of your screen, select the "Data Validation" button by right-clicking on the icon until a dialogue box appears. You can use this method by following these steps:ĭecide which cell to enter the drop-down menu and highlight it by left-clicking it with your mouse. You may prefer this method if you're making a simple sheet that multiple people use and you want to prevent accidental tampering with the options list. When you manually enter the data, the options aren't visible anywhere on the sheet. A source field is a field in Excel from which Excel can source data. You can create a drop-down menu by typing the options you want users to choose from into a source field and using the data validation function. There are three different ways to create a drop-down list in Excel: 1. ![]() Related: How To Include Excel Skills on Your Resume How to create an Excel drop-down list A drop-down list is helpful because it's a standard format that allows for a more user-friendly experience. You can also use this feature to standardize the information that multiple people are entering into a shared spreadsheet. You can use this feature to create a standardized form to increase the ease and speed with which you can enter data. ![]() Read more: Advanced Excel Skills: Definition and Examples What is a drop-down list in Excel?Ī drop-down list in Excel is a list of predetermined options that appear when you click on a cell in Excel. In this article, we discuss drop-down lists in Excel and three ways you can create them. If you're interested in creating Excel documents with more efficiency, you may want to consider using drop-down menus. Drop-down lists can help you enter data quickly and make your Excel document appear more professional. Use the OFFSET functionĮxcel has various features that can make data entry easier. A woman holds a piece of paper while standing next to a list with the title "Three Methods To Utilize the Excel Drop-Down List" and these items:ġ. ![]()
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